Now, in Medical Fees Reception, you will be able to collect medical fees without having to perform any income or accounting movements in your organization since these cash collections are performed in order to be delivered later to the same doctor who requested them.

With this new window we are now simplifying this process by requesting you to enter the most relevant data only for medical fees and to save these amounts in cash in order to deliver them later, if required by your organization. Here's the step by step of this process:

3. Now, fill up the medical fees fields, which are the following :

A. Patient name and Patient Encounter. Look for a patient and for an encounter that corresponds with this patient.

B. Physician name. Which is the physician who will be charging these fees.
​
​*If you must generate Medical Fees for any physician that do not correspond to your organization and does not have a physician type user in Cirrus, you can also enter their name, see how :

B.1 Before entering their name, check the External Physician box. This will enable the Physician field to enter their name in text without looking for their user within Cirrus.

B.2 Now write their name and select their Specialty (for external physicians, you must also select their specialty from the list).

​

C. Date Received. Date and time for when you will be receiving in cash the medical fees.

D. Amount. Amount received by cashier operator and that will be delivered later to the physician.

4. Save your changes.

This will create the record with all of the information entered but we haven't recorded the delivery of the received amount (Status is Received) and Date Delivered column must appear blank :

If you wish to deliver these amounts to the physician who performed these medical fees, look for the record and double click on it. This will open up the following window where you must :

5. Enter Date Delivered.

6. Click context menu and select Deliver Fees.

Now, status will change to Delivered and Date Delivered column will show this information :

​
In order to generate the accounting (which is not mandatory) and to download the Accounting Policy, you must have the configuration for medical fees accounting accounts (in Cashbook option) :

With this configuration, you will be able to enter the medical fees document (Medical Fees Reception) and in context menu, create the accounting in Account :

This will generate the accounting for the cash reception :

Now, to generate the accounting for the delivery, enter again to the document and in context menu click on Post Delivery :

Now you would have generated the accounts posting for the counterparts.

After these steps, you can download both policies in context menu of search results :

The document will look as in the example :

Updates:

February 13, 2023.

In Medical Fees Reception window, you will now be able to download and print the payment and delivery tickets for medical fees. Both will be downloaded automatically and in a jnlp format for their printing in a thermal receipt printer. See more details here :

Once printed, it will look as follows :

Where the fields shown are :

A. Hospital name and address

B. Document header

C. User and Cashier.

D. Amount received

F. Physician's name and Specialty.

G. Cashier operator's name.

Once you have performed the delivery of these fees to their corresponding physician, the second ticket will be downloaded, the Medical Fee Payment Delivery Receipt, which can be downloaded too from the search menu if this document has changed its status to Delivered (context menu, Delivery Ticket option) :

Also from the detail of this document in context menu, Delivery Ticket option (printer will only print the reception ticket) :

Once printed, this receipt will look as in the following example :

Where shown fields are :

A. Hospital name and Address.

B. Document Header.

C. User and Cashier.

D. Hospital full legal name.

E. Amount.

F. Patient name.

G. Physician name.

February 20, 2023.

Now, medical fees can also be viewed in the reports generated from the Cash Reconciliation window together with the other movements made by the cashier during the selected sequence. This in order to allow users to view the details of reception and delivery of all fees charged during a given period from every cash opening. See here the details:

Medical Fees shown are generated in the Medical Fees Reception window and once you have generated a document with fees receipt or fees receipt and delivery, these movements can be viewed in the reports.

To generate the reports, go to Cash Reconciliation and search for a cashier sequence. Here you will see the three available options:

Once downloaded, this is how the fee charges will look in each of the reports:

At the end of this report you will see a new section under Movements in cash called Medical Fees where the total Medical Fees Received and Medical Fees Delivered will be shown as well as the balance of both.

In this report, in addition to what is shown in Cash Settlement report, the breakdown of receipt and delivery of medical fees will be included at the end of the second page of the document, in the new section called Medical Fees:

The third report, Cashiering Reconciliation Summary, shows the cash balance for medical fees in the field called Total in cash of payments for medical fees.

In addition to this, you will be able to view the list of fees in the Cashier Transaction Detail for Medical Fees where the types of transaction will be Medical Fees Received and Medical Fees Delivered:

At the end of this section you will be able to see the balance, if there are amounts with pending delivery then the balance will be different from zero.

March 13, 2023.

Now you will be able to view the amounts of medical fees in the different windows of cash movements, this in order to also include the amounts received in cash for fees and thus give more detail when making the balance and closing of cashier. See more information here.

At the end of the Cashier Balance window, a new section called Total (Medical Fees) will be shown, here you can view the amounts in local currency for Initial Amount, Total in cashier and Cash movement for such medical fees. In our example we have performed a medical fees reception, not yet delivered :

In the Cashier Closing window you will be able to view the breakdown of medical fees in Cashier Transaction Detail for Medical Fees section, which will allow you to see the amounts of each patient, the doctor, the type of transaction and their amounts :

In the Conciliation Cash Report window, you will also be able to see the fee amounts in the Total Medical Fees column, that will be displaying the medical fees balance for the selected cashier. In our example, we performed a medical fees delivery for pending medical fees (that correspond with another sequence) :

This information will also be shown at the top of the document downloaded for this report:

​

We hope this improves your Cirrus experience. Remember to share this information and ask for help if you need it.

Date: February 6, 2023.