The new Asset Addition window allows you to add complementary assets to the fixed assets that your hospital has, thus preventing them from losing value over time due to depreciation and other factors.
Here we will show you the whole configuration process for assets, and how to implement new additions for this asset:
if you're already familiar with the Asset Configuration process - which is the same process for creating an invoice for Assets Addition - click here to see the our latest window only.
Perform a Purchase Order
(Purchasing Personnel)Go to PurchaseOrders window and set a new order.
Now add a line of product to detail, mark the Fixed Asset box and select the Asset Group (to which it belongs) and enter the Product name.
Go to Context Menu and then click Document Action, now select Complete:
Send the order to Material Receipt:
Receive the Product
(Warehouse Personnel)
When receiving products, you can a) generate a new order or b) receive an order directly from the Purchasing area. Orders generated by buyers will be listed in your search results. Select it and verify that the product is marked as Fixed Asset and that it belongs to an Asset Group.
Once you have received the product in the warehouse, add the product model and its serial number. Save and complete your reception process (Context window, Document action and Complete):
Invoice Generation
You can automatically generate an invoice after receiving your products, click context menu and Invoice (Supplier). Then enter the requested invoice number to generate it:
To complete your invoicing process, enter a selected invoice. Now go to Document Action and click on Complete.
A new confirmation message will appear, your fixed asset was created successfully:
Verify Asset Information
Go to the Asset window, where the asset you just added will appear.
Verify that all information on this asset is correct: name, vendor, serial number, version or model number, etc.
Here you can also edit or update all of the asset's information.
Once you have an existing asset in our system, you can add complementary assets that might improve it and increase its value:
Asset Addition (new window)
Assets Addition window will help you improve your assets by adding more functionalities and complementary assets such as new parts. If you bought a complementary asset perform the same actions shown earlier and repeat the asset name.
i.Look for our new Asset Addition window
ii. Click on New Record to create a new one.
iii. Fill all the Asset fields such as:
Asset (Asset name)
Useful life (Estimated product duration)
Invoice (Select invoice number directly linked to asset)
Invoice Line (Invoice link with asset)
Date
Description
Amount (automatically imported from bill)
iv. Save
v. Complete the process:
Click context menu then Document Action and Complete.
Now you will need to perform the Accounting entry for this asset, go back into your request, select context menu, click on Account and Confirm:
This new feature will help you add value and increase your assets usability years.
Note: To add assets as new products it must be created on Charge Master II menu, then link the product to a Product Category and edit this Product Category (in the window with the same name) so that it is linked to an Asset Group. After these steps you can perform the purchase and reception of fixed assets for later payment.
We hope this improves your Cirrus experience. Remember to share this information and ask for help if you need it.
Date: April 4, 2022